How to Sync Your Schedule to Your Calendar

Sync your work schedule directly to your personal calendar.

Many calendar apps, such as Google Calendar, Outlook, and Apple Calendar, allow you to subscribe to external calendars via a URL, automatically syncing your schedule for shift updates. To find your personal calendar URL, log into the ShiftNote app (mobile or desktop).

Navigate to Profile Settings, and copy the provided URL. Then, follow the steps below to add it to your calendar app.

Important Notes:

Google Calendar refreshes subscribed calendars only once daily, a limitation that cannot be changed. In contrast, Apple Calendar, Outlook, and other apps often allow for more frequent syncs. Please note that the schedule is read-only; you can view your shifts but cannot edit them directly in the app.

Step-by-Step Instructions for Popular Calendar Apps:

1. Google Calendar:

Open Google Calendar.
On the left-hand side, under "Other Calendars," click the + button.
Select From URL.
Paste your schedule link and click Add Calendar.
Your schedule will now appear under "Other Calendars."

2. Apple Calendar (iPhone, iPad, or Mac):

Open the Calendar app.
Go to File > New Calendar Subscription.
Paste your schedule link and click Subscribe.
Set the refresh frequency to your preference (you can set this to refresh more often than Google Calendar).
Click OK. Your schedule will now be visible in your calendar.

3. Outlook (Desktop or Mobile):

For Desktop: Open your calendar and select Add Calendar > From Internet.
For Mobile: Go to your calendar and choose Subscribe via URL.
Paste your schedule link and click Add.
Your schedule will now be synced with your Outlook calendar.

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